epsys
Functionality
epsys has a broad range of system functionality to meet all requirements within the procure-to-pay process, and a few others besides!
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catalogue management
Low maintenance methods of ensuring the right products and suppliers are displayed for all users.
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stock validation
Visibility of suppliers stock levels prior to order placement (dependent on supplier capability).
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order placement
Online placement of orders using a very simple but powerful ordering tool. Easy to use tools such as browse, search, favourites, templates and order history all support a quick and easy experience for the user.
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goods receipt
Online capture a goods receipt detail including quantities, substitutes, non-deliveries, quality and temperatures details.
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invoice management
Receipt and matching of electronic invoices to orders. Invoice reconciliation by line to ensure accurate supplier invoicing. Automated production of credit requests and an audited invoice dispute process.
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finance integration
Integration with a client’s finance system to deliver fully reconciled, coded invoice detail for direct import into ledgers.
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supplier management
The monitoring of supplier performance against agreed service level measures
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file traffic control
The scheduling, monitoring and validation of expected files from suppliers including product, invoice and statement files.
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price file approval
Tools to simplify the analysis associated with price file approval and to control the flow of product updates into the supply catalogue.
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reporting and analytics
Extensive range of reports and data extracts to support all areas of the procure to pay process.
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budget control
Point of order budget control to ensure, where appropriate, that purchase budgets are displayed to users placing orders. Control or approval levels can be applied if required.
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stock management
A range of dynamic stock management tools linked to the latest products and prices.
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recipe and menu management
Easy to use recipe costing tool that has the advantage of being linked to live product data. This gives the immediate benefit of dynamic re-costing of recipes and the ability to place product orders against both recipes and menus.
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epos integration
Ability to link to many epos solutions to exchange product, purchase and sales data.
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communication tools
A range of messaging and notice board options to ensure maximum communication through the organisation.
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internal helpdesk facility
The ability to capture and manage internal support issues within the system.
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supplier portal
A means of access for suppliers to be able to exchange critical data and information with the system. This ensures that even those suppliers who may not have high it capability can still trade electronically with your organisation.
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See epsys in action
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Featured case study
HUGE savings without compromise
The Operations Manager of this large hotel and restaurant in Berkshire had found that his existing supply agreements were increasing in cost and he had also experienced a reduction in the quality of goods being delivered. Acquire were brought in to help.